ILMA Annual Meeting: Attendee Consents

ILMA 2023 Annual Meeting (#ILMA75) Attendee Consents

All attendees who register for the 2023 ILMA Annual Meeting (hereinafter #ILMA75) confirm that they have read and agree to these policies.

Waiver / COVID-19 Waiver

Attendee hereby assumes all risks, and accepts sole responsibility, for any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that Attendee may experience or incur in connection with attending #ILMA75. Attendee hereby releases, covenants not to sue, discharges, and holds harmless the Independent Lubricant Manufacturers Association, its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs, or expenses of any kind arising out of or relating thereto.

Specifically relating to the global COVID-19 pandemic, Attendee acknowledges the highly contagious nature of COVID-19 and voluntarily assumes the risk of exposure or infection by attending #ILMA75, and that such exposure or infection may result in personal injury, illness, disability, and/or death to attendee. Attendee understands that the risk of becoming exposed to or infected by COVID-19 at #ILMA75 may result from the actions, omissions, or negligence of others who may attend #ILMA75 or their families, colleagues, or others with whom they may have contact. Accordingly, Attendee understands and agrees that this release includes any claims based on the actions, omissions, or negligence of the Independent Lubricant Manufacturers Association, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in #ILMA75.

In addition to all other rules and regulations relating to the Attendee’s attendance at #ILMA75, Attendee agrees to comply with all COVID-related procedures that may be implemented by the Independent Lubricant Manufacturers Association and/or the Hotel, including, but not limited to, mask-wearing and social distancing requirements and restrictions on certain activities that carry higher COVID-related risk, in order to protect as much as possible the health and safety of all attendees.

ILMA Code of Conduct

Your registration for #ILMA75 acknowledges your acceptance of the following Code of Conduct at all events and activities, including virtual sessions and those activities sponsored by entities other than ILMA but held in conjunction with the Meeting, either in public or private facilities. In addition, ILMA members must adhere to ILMA’s Code of Ethics.

ILMA is committed to providing a safe and welcoming environment for all Meeting participants and staff. You are expected to act in a professional and courteous fashion to all attendees and staff throughout the Meeting. ILMA expects that you will:

Wear your Meeting badge at all times.
Treat others with respect, inclusivity, and consideration, recognizing that the Meeting is a place for diversity of individuals, thought, and organization
Communicate openly with respect for others, avoiding personal attacks.
Act to avoid invading personal privacy or space of individuals. Assume the individual has an expectation of privacy or space.
Be mindful of your surroundings and others. Speak up and alert ILMA staff or counsel as soon as possible if you notice any discriminatory, harassing, aggressive, or exclusionary behavior or speech. Call 911 or alert hotel security if someone is in immediate danger or if an immediate and serious safety concern exists.
Respect the rules and policies of the Meeting hotel or any other associated venue or site.

Unacceptable behavior from any Meeting attendee will not be tolerated. Unacceptable behavior throughout the Meeting includes, but is not limited to:

Harassment, intimidation, or discrimination in any form.
Physical or verbal abuse of any attendee, speaker, staff, service provider, or other meeting guest.
Examples of unacceptable behavior include, but are not limited to: verbal comments, jokes, insults, and any other inappropriate or demeaning conduct related to gender, gender identity and expression, sexual orientation, disability, age, body size or other physical appearance, marital status, veteran status, socioeconomic status, race, religion, and national origin; inappropriate use of nudity and/or sexual images in public spaces; and, threatening or stalking any Meeting attendee, guest, or staff.
Disruption of Meeting sessions or at other events or activities organized by ILMA at the hotel or other associated venue or site.
Unauthorized audio or visual recordings of any Meeting sessions or activities.
Failure to obey any rules and policies of the Meeting hotel or other associated venue or site..

Anyone requested to stop unacceptable behavior by an ILMA staff member or counsel is expected to comply immediately. Because ILMA will not tolerate such behavior, it reserves the right to take any action it deems necessary and appropriate in its sole discretion, including warning, immediate expulsion from the Meeting or sessions without warning or refund, exclusion from future meetings, or referral for action under ILMA’s Code of Ethics.

ILMA takes seriously any violation of this Code of Conduct. If you are the subject of unacceptable behavior, have witnessed any such unacceptable behavior, or have any other concerns, please contact immediately any member of the ILMA staff or counsel. Onsite staff members and counsel wear badges with identifying staff ribbons. In the case of an in-person emergency, call 911 or hotel security, whichever feels safest. ILMA will take all appropriate actions to protect anyone affected by violations of this Code of Conduct.

All reports made to ILMA staff and counsel are confidential. If ILMA staff or counsel takes a report from you, they may need to involve others to ensure that your report is properly managed and that the appropriate action is taken to protect you and others, but all efforts will be made to keep your report confidential. ILMA will only involve law enforcement or hotel security at your request.

ILMA expressly disclaims any liability arising out of your consumption of alcoholic beverages in conjunction with #ILMA75. You are responsible for your own wellbeing. ILMA expressly disclaims liability for any acts or omissions of attendees resulting from excessive drinking, recklessness, or negligence on the part of any participant(s). ILMA reserves the right to revoke your Meeting registration without refund at any time for your breach of the foregoing.

Consent to Use of Image

Registration and attendance at, or participation in, #ILMA75 constitutes your permission for ILMA’s use and distribution (both now and in the future) of all photographs, video, voice recordings or other media (“images”) taken of you at events and activities at #ILMA75 and any reproduction of them in any form and in any media on a royalty-free basis. ILMA may crop, alter, modify or combine your images without notifying you.